tekom - conferences

Terms and Conditions

For the Sponsorship and Advertising Services of tcworld GmbH for SummerCON

1. General

1.1 tcworld GmbH is the service provider for the Gesellschaft für Technische Kommunikation – tekom Deutschland e.V. and the European Association for Technical Communication – tekom Europe e.V.

1.2 Orders are carried out by tcworld GmbH exclusively subject to these terms; any incorporation of terms other than these shall be excluded.

2. Booking / Conclusion of Contract / Contract Processing / Contract Content / Duration of Contract

2.1 Bookings by email or fax are legally valid and binding. By the time the order confirmation is sent, the booking is binding for the sponsor.

2.2 The contract is concluded upon order confirmation by tcworld GmbH, and is only valid for the respective current year’s event.

2.3 Agreements must be made with tcworld GmbH on the content, location etc. of advertising spaces/media or sponsorships. These agreements shall be recorded in text form in the order confirmation.

2.4 tcworld GmbH reserves the right to reject advertising content that violates existing laws or the rights of third parties (trademark, name, copyright, privacy rights, etc.) or that is immoral, racist or unreasonably contrary to the interests of tcworld GmbH.

3. Withdrawal / Cancellation

Cancellation by the sponsor of bookings of confirmed advertising spaces/media or of bookings of confirmed sponsorship services is precluded. 100% of service and production costs incurred thus far will also be charged to the sponsor.

4. Delay in Data Delivery

4.1 If the data submission deadlines given are not met, tcworld GmbH reserves the right to charge the sponsor for any additional costs incurred.

4.2 Divergent deadlines or agreements are valid only in text form.

5. Complaints

5.1 The sponsor is obliged to check all advertising spaces/media or sponsorship services as soon as possible.

5.2 Complaints must be made to tcworld GmbH immediately so that any possible defects can be corrected. Subsequent complaints cannot be considered and shall not lead to claims against tcworld GmbH, unless hidden defects are involved. tcworld GmbH shall be notified of such defects immediately after they arise.

6. Prices and Payment

The total price of the sponsoring or advertising services booked is immediately payable net, at the latest, however, 2 weeks after receipt of invoice.

7. Force Majeure, Cancellation of Event

If the event cannot take place due to force majeure or other reasons for which the event organizer is not responsible, or the organizer deems the performance unreasonable and cancels the event for one of these reasons, each party shall bear its own costs incurred to date. The organizer shall not be liable for any loss of the sponsor.

If the organizer has made advance outlays that must be borne in accordance with the Conditions or other contractual arrangements by the sponsor, the expenses shall be reimbursed by the sponsor.

If the event must be postponed or shortened, this shall not represent any cancellation or termination rights or any other claims, in particular no damage claims by the sponsor against the organizer.

8. Data Protection

8.1 With regard to the provisions of the General Data Protection Regulation (GDPR) and the German Data Protection Act (BDSG), as amended, the organizer points out that the personal data of the contact persons, as provided by the sponsor , will be processed by tcworld GmbH together with the organizations mentioned in Item 1.1 for the purpose of fulfilling the contract.

The controller, as defined by Article 4 (7) in conjunction with Article 26 of the General Data Protection Regulation (GDPR) is tcworld GmbH, together with the above-mentioned associations ("joint controllership").

The address of the joint office is:

Rotebühlstraße 64
70178 Stuttgart
+49 711 65704-0
Fax +49 711 65704-99

The joint data protection officer can be contacted at datenschutz(at)tekom.de or at our postal address for the attention of the "Data Protection Officer".

8.2 The data will be stored for the statutory retention period for contractual documents.

8.3 In case of Tool-Presentations, the names and email of the presenter will be forwarded to the conference service provider:LogMeIn, 320 Summer Street, Boston, MA 02210, USA. LogMeIn participates in the EU-US privacy shield framework: https://www.logmeininc.com/legal/privacy-shield

8.4 We will be pleased to keep you informed by email, telephone, or mail of other events and sponsorship and advertising services offered by the organizations mentioned in Item 1.1. You may unsubscribe from this information service at any time. If you wish to unsubscribe, please let us know by email at info@tekom.de, by fax at +49 711 6570 499, or by writing to us at tcworld GmbH, Rotebühlstraße 64, 70178 Stuttgart, Germany.

Participants’ lists will not be provided to sponsors.

9. Jurisdiction, Applicable Law

9.1 For all disputes arising from this contract, the Stuttgart court of jurisdiction is stipulated, to the extent not otherwise required by law.

9.2 This contract is governed by German civil and commercial law, under exclusion of the provisions of private international law and the CISG.